Office Coordinator

BNSF Logistics is a technology and people-driven third-party logistics company that delivers what matters – to our people, our customers, our carriers, and our communities.  BNSF Logistics is a place where diverse talent works together every day in an inclusive way to create and implement the best ideas to help us DELIVER WHAT MATTERS.  We achieve this through our commitment to our Guiding Principles which helps us create the ultimate competitive advantage in the marketplace. 

We PROTECT THE WELL-BEING OF OURSELVES AND OTHERS
We DRIVE INNOVATION AND EMBRACE TRANSFORMATION
We RESPECT AND SERVE EVERYONE
We KEEP OUR COMMITMENTS
We FOSTER A COLLABORATIVE AND INCLUSIVE COMMUNITY
We CELEBRATE AND ENJOY THE JOURNEY!

Primary Functions:

The Office Coordinator position will be responsible for handling the front office reception including welcoming and greeting guests, answering incoming calls, distributing incoming/outgoing mail and other clerical duties. This position will ensure office operations run smoothly and great customer experience is delivered to all guests.

Position Responsibilities:

1. Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the correct office personnel.
2. Sort and distribute incoming and outgoing mail. Interacts with courier companies.  Creates online labels for all shipping needs within the office and ensures all mail supplies are stocked.
3. Serves as point person for purchasing of office supplies, building maintenance, and vending services for entire office.
4. Occasional meeting coordination including ordering food and conference room set up.
5. Inputs data for projects into the Transportation Management System.
6. Prepares customer invoices for distribution.  This requires management of all associated vendor invoices as well as the customer invoices in the Mercury Gate Transportation Management System.
7. Act as the Reverse Logistics liaison with the Accounting & Finance to assist with unbilled receivables, collections, and service provider audits.
8. Cross train in other areas of the business to assist other departments as necessary.

Education and/or Experience Qualifications:

• Broad knowledge of such fields as accounting, business administration, finance, etc. required.
• High school diploma or equivalent is required, a four year degree is preferred.

Additional Employment Statement

Applicants seeking employment in the US must possess work authorization that does not necessitate sponsorship of a visa for employment authorization in the United States, both presently and in the future.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

An Equal Opportunity Employer. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.